The executive assistant provides administrative support to the headmaster and principal as listed.

• assist with phone calls, schedule appointments and meetings
• prepare school calendar and handbooks for printing
• maintain daily calendars and correspondence
• maintain personnel and office files
• record and maintain faculty and staff attendance
• maintain and record employee attendance
• maintain copiers and office machinery
• setting up meetings with faculty and staff
• prepare documents and record minutes for Board of Directors meetings
• distribute academic council meeting minutes to faculty and staff
• process orders for Academic Awards, Baccalaureate and Graduation
• assist with preparation of materials (scripts) for Academic Awards Night Baccalaureate Mass, Graduation
• oversee the ordering of school supplies, stationary, office equipment and process invoices
• complete annual reports for the State of CT, Diocese of Norwich, Official Catholic Directory, U.S. Census Bureau, National Catholic Education Association Data Bank and CIAC
• post open faculty and staff job descriptions
• schedule interviews
• prepare and mail out various academic letters
• input in OnCampus and generate financial aid award letters
• prepare weekly faculty/staff bulletin
• process verifications of employment for former employees
• prepare faculty staff contracts and agreements for distribution
• submit reservations for various local and student award programs
• schedule interviews
• process registrations for XBSS events
• prepares and publishes weekly faculty/staff bulletin
• prepares certificates for various award programs
• make reservations for local events and student award programs
• print up invitations and order Christmas cards
• oversees ordering of school supplies, stationary and office equipment
• annual shredding of documents

Interested candidates should send resumes to the attention of Donna Jaskot at djaskot@xavierhighschool.org by March 31, 2023.